Tap a day in the itinerary to open its day workspace. Along the top (or down the side on a big screen) are the day's categories — Overview, Schedule, Events, Travel, Notes. Switching category keeps you on the same day; on a wide screen the itinerary stays pinned on the right so you can jump between days without losing your place. On a phone, use the ‹ › arrows in the header to move day to day.
Want the whole run at a glance instead of one day at a time? The tour's Schedule and Events tabs (bottom bar on a phone, side panel on desktop) roll up every date's schedule and shows into one list, grouped by day, upcoming first — tap any day to jump straight into it.
The Schedule category is the timed run of the day (lobby call, load-in, soundcheck, doors, set, load-out). A manager taps Add item, gives it a title + start time (and an optional end time) + details, marks it Confirmed once locked and Done as the day plays out. Items sort by start time automatically. Everyone on the tour reads the same schedule.
On a Show Day, the top of the Schedule shows a Show times strip — the five standard times (Load in · Soundcheck · Doors · Set time · Curfew) at a glance. Managers tap Edit, fill in the times, and hit the check mark — each time becomes a normal schedule item, so it shows on the day sheet like everything else. Clearing a time removes it.
The Events category holds the show(s) on the day — usually one, but a day can hold several at different places: a morning radio hit and the evening show, or each stage/set at a festival. Each event carries a location (free text like CBC Radio, 250 Front St — handy for a radio/TV/in-store spot where a formal venue is overkill) and/or a venue from the shared venue database, plus the promoter's contact. Overview gives you the day at a glance; Notes holds the general/travel/hotel notes.
Open an event to see its guest list. Anyone on the tour can Request a guest (name, number of passes, pass type) — it lands as pending. A manager then approves or denies each request, and the header keeps a running count of approved and pending passes. You can edit or withdraw your own request while it's still pending.
The same event page holds the set list — the running order of songs, with guest performers and tech notes per song. A manager adds songs, reorders them with the up/down arrows, and edits or removes any.
The Travel category collects the day's flights, hotels and ground transport. A manager adds each — a flight's airline/number/route/times, a hotel's name/nightly rate/check-in and out, or a ground leg's from → to and drive time — marks it Confirmed once booked, and everyone on the tour reads it. On a flight, tap Look up flight after typing the flight number and BetterTour fills the airline, route, scheduled times (in each airport's local time), gate and terminal from FlightAware — only into the fields you left blank, so it never overwrites what you typed. A manager can also tap Refresh on a saved flight to pull the live status from FlightAware; the status then shows on the flight for the whole crew. The Flights section also has a Find flights shortcut: BetterTour reads where you are today and the tour's next stop and opens Google Flights pre-searched for that route and date — no typing. On a ground leg, Look up estimates the drive time from Google Routes using the from/to you entered. On a hotel, start typing the name in Search Google and pick a result to autofill the name, address, city and phone in one tap (or tap Autofill on a saved hotel to fill its address from the name).
Booked a whole itinerary? Tap Import in the Flights section and drop the airline confirmation — a screenshot, PDF, or the email text. AI reads every leg (layovers and return flights included), you review the list, and each flight files itself on the right date — days you don't have yet are created as Travel Days. Adding a layover by hand is quick too: Save + add leg keeps the flight form open, pre-filled to depart where the last leg landed.
Tap Day sheet in the day header to open the printable daily — a clean, read-only page that pulls the day's venue, schedule, events, travel, key contacts and notes into one document. Anyone on the tour can open it; hit Print / Save PDF to print it or save a PDF to share offline.
Share a link (managers). From the day sheet, a manager can create a public share link to send someone off the tour (a promoter, a venue). It opens a clean read-only copy — with the personal contacts left off for privacy — and you can revoke it any time, which instantly disables the link.
Send to crew (managers). Tap Send to crew on the day sheet and everyone on the tour gets a notification — on their phone, in the app, and by email — linking straight to it. That's how you publish the day: build it, confirm it, send it.
Schedule-change alerts. Once a day is marked Confirmed, any real schedule change — an item added, re-timed, renamed, or removed — automatically pings the whole crew ("Soundcheck moved to 17:00"). Unconfirmed days stay quiet so you can build and rearrange freely; alerts only fire on days the crew is already counting on, and never for past dates. The person making the change isn't pinged about their own edit.